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EFIF Charter Process

Eligible for Initiative Funding

Are you part of an Interest Group who wants to apply for charter status with hopes to receive university recognition?

CHARTER PROCESS REGISTRATION

The Spring 2024 Charter Process will begin accepting registration on January 24th via the Hub linked here: https://emory.campuslabs.com/engage/submitter/form/start/613922.

Submitting to this form tells SILT that your group has intentions of pursuing charter status in the spring semester. When the form closes on Jan. 31st, your respective chartering entity will review the information provided to them and identify the groups they have the capacity to sponsor through the onboarding. Should your groups’ registration be accepted, the onboarding process will unfold from there.

CHARTER PROCESS INFORMATION SESSION

Do you have questions about the charter process? Join us on Friday, January 19th in online at 11:00am for an Information Session. The zoom room can be joined by the link here: http://tinyurl.com/RSOInfo24

Until then, if you have any questions please feel free to email the SILT Office at silt@emory.edu.

Throughout the year, we will be holding other 1:1 office hours for all organizations chartered under College Council to support them in their endeavors – follow our Instagram (@ecollegecouncil) for the latest updates.


Below are the key dates to note:
Supplemental Funding Dates

 

New student organizations may only apply for an EFIF charter after completing the onboarding process.

 To apply and be considered for a EFIF charter, student organizations must meet the following minimum requirements:

  • Have held meetings open to any Emory College student at least once per month.
  • Sponsored at least one fully publicized event or program open to the entire Emory public.
  • Selected and retained an appropriate advisor.
  • Worked to fulfill the mission statement outline in its constitution.

 

If your organization meets the minimum requirements, a representative from the organization should:

  1. Register on The Hub

    1. Visit The Register A New Organization Page

      GO TO The hub

    2. Choose 'Undergraduate Student Life'

      If you do not choose the right umbrella, your organization may not be reviewed properly or quickly.

    3. Complete Steps 1-8

      Pages 1-8 of the student organization registration process will require you to submit information about your organization, its executive board, your advisor, your constitution and other general information. If you have any questions about this form you can contact Student Involvement, Leadership, and Transitions (SILT) at studentorgs@emory.edu.

    4. Choose 'College Council' on Step 9

      Be sure to indicate 'College Council' as the chartering destination so that your submission can be reviewed properly.

  2. Submit Application Online

    After you register on The Hub, you must provide College Council with additional information that allows us to evaluate your eligibility for a charter.

    VIEW FORM ON the hub

  3. Onboarding and Charter Hearing

    1. Onboarding Hearing

      In the initial onboarding hearing, you will have five minutes to describe your organization and explain how it is different from other organizations. After this hearing, a decision will be made as to whether or not you can begin onboarding toward the EFIF charter.

    2. Preparing for EFIF Charter Hearing

      • Your organization will be eligible for an EFIF Charter Hearing after successfully completing the onboarding process.

       

      • Practice your pitch and let your passion shine through!
        • Be able to articulate to who you are, what your organizations does, and why
        • Be able to communicate how a charter will benefit your organization
        • Be able to define what your organization has accomplished, as well as your future goals and objectives
        • Be able to clarify how your organization is different from existing or similar organizations on campus
        • Be able to describe how your organization impacts Emory’s campus, the students, and the community at large

       

      • Create a supporting PowerPoint or document that highlights your organization’s:
        • Mission and vision
        • Past and future events, programs, and initiatives
        • Event or program attendee data
        • Break down and responsibilities of the executive board
        • Number of active members and prospective members, as well as their school and year
        • Key ways a charter will support your objectives

       

      • Be prepared for common questions you may be asked when evaluating your application:
        • How many active members does your organization have, not including the executive committee?
        • What is your mission statement, and goals for the year?
        • How is your organization different from existing organizations on campus?
        • Have you had a general body meeting? When? How many students came?
        • Have you or do you plan to hold a campus-wide event? If so, when and what will it entail?
        • Why do you need a charter? What would you gain from its benefits?
        • How will your organization contribute to the Emory community and engage students?

    3. After Your Hearing

      YOUR CHARTER REQUEST WAS APPROVED
       
      If you have been approved for a EFIF charter, your organization’s president, vice president, and treasurer must attend executive training as soon as possible. You will also be approved for portal on The Hub, and should begin to build out its features. You may also open a self-generated account with the SGA Business Office. More information will be enclosed in your letter.
       
      YOUR CHARTER REQUEST WAS DENIED
       
      Unfortunately, we cannot approve all charter requests. In your decision letter, the Office of Organization Management will include a clear rationale for the denial and steps your organization can take to correct the issues for a future application. You may also contact the Office to schedule an appointment to discuss the decision in more detail.
       
      If you are denied a charter, your organization may apply again in 90 days.
       
      If you have been denied a EFIF charter, you may still (and should!) operate your organization, hold meetings, events, and programs. You will not have official recognition from College Council or the University, but it is essential to continue your efforts to be considered for a charter in the future.